Without time reporting: tips for new users in Kleer
What do you as an employee need to handle in Kleer? For those of you who do not report time on projects and internal time.
If you do not report time on projects, there are three things you do in Kleer. The rest you can learn when it becomes relevant.
1. Add your expenses
Receipts, mileage and per diem are all reported as expenses. Do it as you go rather than in one batch at the end of the month, partly because you still remember what the purchase was for, partly so the expense makes it into that month’s salary.
- Expense reporting for receipts
- Mileage allowance for trips in your own car
- Per diem for trips with an overnight stay
If you have a company card, the transactions are imported automatically, and your job is to match the receipt to the right transaction. See Expense reporting with the Kleer card.
2. Check your monthly report
Before payroll is run, you need to read and approve your monthly report. It shows absence, expenses and anything else that affects your salary.
This is where you notice if something is missing, and it is considerably easier to correct before the payroll run than after. See The monthly report for those without time reporting.
3. Request leave
Holiday, parental leave and other absence are requested in Kleer, not by email. The request goes to your manager for approval and then ends up in payroll automatically.
See Leave requests.
The app
Most of this can be done on your phone. Download Kleer from the App Store for iPhone or Google Play for Android. Photographing the receipt the moment you get it is the single biggest time saver.
If something looks wrong
- You cannot log in. Use Forgot your password on the login page. See Logging in to Kleer, which has an English section below the Swedish one.
- You do not see what you expect. Kleer only shows what your permissions allow. If a whole menu is missing, that is the permissions and not a fault. Ask whoever is responsible for finance at your company.
- An expense is not on your payslip. That is usually because it was not authorised before the payroll run. The expense is not lost, it comes with the next month.